Personal Productivity is a measure of output per measure of input, it is about producing the best possible results with the limited resources you have, usually time. 

Being productive is not the same as being busy or ticking a lot of tasks off your to-do list. The most productive people focus on results i.e. they ensure that the right things get done.

As you can see, productivity is something you cannot bargain with if you have decided to grow in all spheres of life. Your business or endeavor cannot improve unless you make conscious efforts to personally improve.

Therefore, personal productivity is completing the actions that move you closer to accomplishing your goals in a manner that brings balance and ease into your life.

In the personal productivity series, we have been able to discuss topics ranging from how to make the most of your time to 12 factors to improve employee productivity.

Here is an overview of some of the key points discussed:

Phases of Personal Productivity Cycle

  • Setting meaningful and measurable objectives
  • Evaluating the objective into actionable items 
  • Completing the individual actionable items 
  • Reviewing and Acknowledging your progress

What are the Benefits of a Productivity Cycle?

  • Make Your Practice More Deliberate. 
  • Save Mental Energy. 
  • End Procrastination. 
  • Work With Your Natural Rhythms. 
  • Creates Space. 

How to Build A Productivity Cycle 

  1. Start With A Habit
  2. Experiment With Timing
  3. Document Your Process
  4. Begin Batching

Importance of Personal Productivity

  • If work is not complete in time, there are missed deadlines.
  • Missed deadlines create backlogs.
  • Backlogs and any incomplete work is a major source of stress.
  • Everybody wants results. Personal productivity has a direct impact on the quantity and quality of the results that we produce.
  • If we have high productivity, we can complete our targeted to-do list and we can spend more time on personal things and with family.
  • If we have high productivity, we feel in control because our daily tasks are complete.
  • With higher productivity, our stress level is reduced.

7 Keys to Achieving Optimum Personal Productivity

  • Know What You Want
  • Establishing Priorities
  • Creating and Executing Action Plans
  • Staying Focused and Fired Up!
  • Managing Time and Projects 
  • Tapping Into Support and Resources
  • Maintaining Your Edge for the Long Haul

You can get all these articles on the personal productivity page.

Personal Productivity

The Time Matrix

The time matrix is a tool with 4 quadrants that you can use to help you prioritise tasks. 

  1. Quadrant 1 Contains the important and urgent activities. 
  2. Quadrant 2 also called the quadrant of effectiveness contains the important but not urgent activities. 
  3. Quadrant 3 is the quadrant where most people end up abusing time. This quadrant is also called the quadrant of deception.
  4. Quadrant 4 is for activities or tasks that are not important and not urgent. This is the quadrant of waste.

The 3 Rules of Effective Time Management

  1. Don’t Create Impossible Situations.
  2. Define Priorities
  3. Avoid Distractions.

How to Prioritize When Everything is Important

  1. First, Answer the Question: Is Everything Really Important?
  2. Grill The Boss
  3. Ask Around
  4. Work Backwards
  5. Cover Yourself
  6. Get Organized
  7. Behold, The Trinity: Cost, Scope, and Time
  8. Time: Work Backwards From Your Deadlines
  9. Cost: Get Help from Family, Friends, and Coworkers
  10. Scope: Don’t Be Afraid to Make Compromises
  11. Delegate, Delegate, Delegate
  12. Buckle Up, It’s Going to be a Bumpy Ride

Proven Tips to Plan Your Time Effectively

  • Time Management
  • Power of Saying ‘NO’
  • Time Planning Tips

The Difference between Urgent and Important

  • Keep tidy
  • Pick Your Moment
  • Don’t Procrastinate, but Do Ask Why You’re Tempted
  • Don’t Try To Multitask
  • Stay Calm and Keep Things In Perspective

How Do You Move From Planning To Execution of Big Tasks?

  • Take a few minutes to think through that big thing. 
  • What are its component parts? What will be the real effort required? 
  • Write it down. 
  • Then start working on the easiest of those component parts first. 

5 Simple Tips to Break Big Tasks Into Small Bits

  1. Do not attempt to plan the whole thing.
  2. 2. One milestone achievement at a time.
  3. Divide milestone achievements into smaller goals.
  4. Don’t be afraid to re cut.
  5. Set time limits

What is Accountability?

To be accountable means to be responsible or answerable to someone for something. It involves taking responsibility for your own actions and being able to explain them. Accountability comes in many forms and is used in all aspects of our society.

How can you be Accountable?

  1. Trust
  2. Commitment
  3. Stability
  4. Standards

5 Reasons Why Being Accountable is Important

  1. Shows Responsibility
  2. Saves Time and Money
  3. Promotes Trust and Integrity
  4. Displays Effective Leadership
  5. Strengthens Ethical Decision Making

Factors to Improve Employee Productivity At The Workplace

  1. Accountability
  2. Follow up
  3. Manage the workforce but avoid micromanagement
  4. Encourage, motivate, reward and recognize
  5. Reach out to employees by seeking them out
  6. Demand realistic targets
  7. Team work
  8. Ensure that people enjoy their work
  9. Break the monotony and rotate
  10. Courses and improvement options

If you are curious to know more about the different sub topics above, simply visit the personal productivity page. You can also check out the business tips page for amazing business tips and also the business ideas page for an analysis of possible businesses that you can start.  

 

Cheers

 

 

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