Too often we get intimidated by big tasks. To move from planning into execution, and to get things done, you need to break down those big tasks into smaller and more manageable chunks then plan how and when we are going to complete these smaller tasks.
Clarifying tasks and breaking them down
When you’re working on that big project, it always feels like that’s the best time to go check your social media or just do something else. To keep the momentum going, break your big project down into the same size tasks as the ones that are distracting you.
We have all had that project handed to us that we just know is going to be an absolute monster. We can project the mental output required to get it done, and it feels exhausting. So, what do we do? We take a peek at Instagram to see what’s going on or we take a moment to surf the internet. We avoid it. Even if just for a little while.
The problem is that the longer we avoid it, the more heads the monster sprouts. At least that is how we perceive it in our mind’s eye. Soon that project can be even more overwhelming than it was initially. Better to start breaking up that big project into smaller pieces right away before the additional heads start growing.
First of all:
- Take a few minutes to think through that big thing.
- What are its component parts? What will be the real effort required?
- Write it down.
- Then start working on the easiest of those component parts first.
The idea is that when you get the momentum rolling with a few quick wins, you will be better poised to tackle the hard thing next.
When the overwhelming work becomes something small you can focus on, it becomes much easier to tackle and your focused brain can hone in on exactly what you need to do.
Planning And Setting Milestones for Big Tasks
Once you have broken down your main tasks into smaller components, you can plan more effectively. You might be able to squeeze them all into your daily plan, but often, you’ll need more time to get through those larger, longer-term tasks.
In breaking up your tasks into several mini-tasks, make sure you take note of any additional resources you will need, who will complete each task and clearly mark when it needs to be completed.
Make sure your milestones are achievable – apply the SMART goal strategies even at the smallest, most basic level. Keep track of your work and hold yourself accountable.
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